CURRENT VACANCIES

Purchasing and Accounts Manager
Global Bartending 

Location: Global Bartending HQ, Essex (Office Based)

Salary: £35,000–£40,000 per annum, depending on experience

Job Type: Full-Time, Permanent

Working Hours: Monday to Friday, 5 days per week

Reporting To: Finance Manager

If you want to join the Global Bartending family and you feel that you are ready to take on this role please send an email with your CV and cover note to: Lauren@globalbartending.com

About Global Bartending 

Global Bartending is an experiential drinks and events business working with some of the world’s leading drinks and lifestyle brands across the UK and internationally. From large-scale events
and brand activations to bartender education, training and creative projects, our work is varied, fast-moving and rarely the same from one week to the next.

Behind it all is a close-knit team based at our Essex HQ, working across events, operations, creative, finance and people to bring each project to life. As we continue to grow, we’re looking for a highly organised Purchasing & Accounts Coordinator to join the team and help keep everything running smoothly behind the scenes. .

The Role

This is a varied, hands-on role for an experienced administration or finance professional who enjoys working in a busy, fast-paced environment. You will manage day-to-day purchasing across the business, helping our teams organise and purchase everything they need to deliver projects and events.

A key part of the role will be coordinating UK and international travel and accommodation for our team, talent and clients, alongside sourcing event equipment, props, uniforms, merchandise and other business requirements. You will manage approximately 400–600 purchasing transactions and business expenses each month, ensuring purchases and bookings are accurate, within budget, properly recorded and completed on time.

You’ll work closely with our Finance Manager and teams across the business, becoming the go-to person for purchasing, travel and accommodation, while helping us keep company spending organised and running smoothly. 

Key Responsibilities

  • Manage all day-to-day purchasing across the Global Bartending group.

  • Coordinate UK and international travel & accommodation for Talent, team members and clients for projects, events and site visits, including flights, trains and other travel requirements. 

  • Manage travel and accommodation changes, cancellations and queries when required. 

  • Source and purchase goods and services across the business, including: 

    • Event equipment and props 

    • Uniforms and branded merchandise 

    • Office supplies

    • Technology and software

    • Marketing materials

    • Operational equipment

  • Work with teams across the business to understand what is needed, when it is needed
    and the available budget. 

  • Manage orders and deliveries, ensuring purchases are accurate, on time and provide
    good value for money. 

  • Maintain accurate records of purchases, bookings, invoices, receipts and company expenditure, ensuring the correct approvals and procedures are followed. 

  • Help centralise company purchasing and reduce unnecessary individual company card spending. 

  • Manage relationships with regular suppliers, requesting quotes, comparing costs and sourcing new suppliers where required. 

  • Help identify opportunities to reduce costs and improve the way purchasing is managed.  

  • Be comfortable learning and using AI tools and new technology to help simplify everyday business processes. 

What We’re Looking For

You’ll be an experienced administration, finance or purchasing professional who is highly organised, reliable and enjoys keeping on top of the details.

You’ll be someone who likes getting things sorted, follows tasks through from start to finish and is comfortable juggling lots of different requests at once.

You’ll have a good eye for value, be confident communicating with suppliers and colleagues and enjoy being the person who keeps things organised and running smoothly behind the scenes. 

Essential Skills and Experience

  • 3 years experience in an administration, finance, accounts or purchasing role.

  • Experience managing a high volume of transactions, bookings, orders or expenses.

  • Very strong interpersonal and communication skills (fluent in English, spoken and written)

  • Efficient, detail-oriented, organised, and able to work under tight deadlines. Confident working with suppliers, sourcing products/services and comparing costs.

  • Excellent Microsoft Excel and Microsoft Office skills.

  • Excellent communication skills and comfortable working with different teams across the business.

  • Ability to manage multiple priorities and work independently. 

Salary and Benefits

  • £35,000–£40,000 per annum, depending on experience.

  • Performance-related bonus.

  • Company laptop. • Company mobile phone.

  • Full-time, permanent position.

  • Hybrid working - 4 days per week at our Essex HQ and 1 day working from homeCollaborative and supportive working environment.

  • Career development opportunities within a growing global business. 

If you are an experienced purchasing professional looking for a varied, hands-on role with real ownership and the opportunity to make a genuine impact, we would love to hear from you.

Why Join Global Bartending?

This is an exciting opportunity to join a fast-growing international business where your work will have a direct impact across every department.

You will be trusted to take ownership of purchasing, contribute new ideas, improve the way we work and help introduce modern technologies that support the future of the business.

You will work alongside a collaborative team where your ideas are valued and your contribution will make a genuine difference.